Google has just announced launch of Cloud Connect, and in my book it is one of the most useful plugins for Individuals and SMBs. Not, that this kind of functionality was not available, but it was tedious and not so user friendly. But first, let us look at what Google Cloud Connect is !
Google Cloud Connect is a Microsoft Office add-on, which helps users to put their Office documents in cloud seamlessly. Once, you install this add-on, the document gets synced into Cloud / Google Docs account.
Let me explain this a little further with an example. Lets say you are making a power-point presentation and you want to share it with your colleagues for review and edits. Generally, you will finish and then send through Email. However, if you have Google Cloud connect, you can share the presentation with just a click on button (or just by saving a document). Not only does only document serve as a backup copy in cloud, but the whole document can edited and updated collaboratively. With cloud connect, many of your routine tasks get even simpler.
Check out this Video on Google Cloud Connect
How to activate Google Cloud Connect
There are just 2 things needed to get Google Cloud Connect – Microsoft Office and a Google Account. Note: Only Windows OS supported.
First, download Google Cloud Connect for Microsoft Office, and install. Once the quick setup is done, Open a Microsoft Office Document. Google Cloud Connect supports
- Word file types: .DOC, .DOCX, .DOTX, .DOCM
- Excel file types: .XLS, .XLT, .XLSX, .XLSM.
- PowerPoint file types: .PPT, .POT, .PPS, .PPTX, .POTX, .PPSX, .PPTM, .POTM
After opening you will get a small Google Connect Bar.
Click on the login button and log to your Google Account. Once you are authenticated, you will be asked permissions to access Google Docs account. Say “Grant Access”.
Also, for seamless saving to Google cloud, you should choose Automatic saving of documents. And if you only want to selectively save documents you can also go for manual option.
Thats about it – When ever you save document inside word, it will also get automatically synced and saved.
Once the document is synced, you can choose to share it with your colleagues. Additionally, you can give permission only for viewing or collaborative editing as well. Each Document also has a URL, so it can be share it anyone very easily!
One thing you should always remember – You will have to save a local copy of the document to your computer first, only then it will be synced to your Google Docs account.
One glaring issue that I see with Google Cloud Connect Add-on – There is absolutely no way I can open the documents stored on Google Docs directly inside Microsoft Office. I am surprised that such a basic feature is not available!
Having said that, Google Cloud Connect is a fantastic plugin and will surely be very useful to many users.
Let us know what you think about Google Cloud Connect!